Run Your Sports Club Without the Spreadsheet: Websites, Subs and Fixtures Built with AI

Mythex lets a volunteer-run club build a website where new players find their team and training time, a registration and membership system with junior consent forms, subs invoiced in installments, and a member portal for fixtures and weekly availability. Describe the club in chat and the committee can try it in the live preview before anyone pays a penny.

What clubs run by volunteers really need

The treasurer spends September chasing subs and reconciling bank transfers with references like 'Jake U11'. Team managers message sixteen parents every Thursday to find out who can play on Sunday. The welfare officer cannot say which coaches' safeguarding checks expire this year. Junior medical details sit in a paper folder in someone's car boot. When a volunteer steps down, their spreadsheet and their WhatsApp groups leave with them. Club software has to be simple enough for the next volunteer to pick up and must keep members, payments, teams and fixtures in one place.

Membership categories with junior, family and social rates
Subs in installments, with a clear paid and owed list
Junior consent, medical and emergency details with restricted access
Weekly availability for selection
Safeguarding and coaching qualification expiry dates
Pitch, court and volunteer rotas without clashes

What you can build for sports clubs

A website that answers 'is there a team for me?'

Show teams by age group and level with training times and venues, a prominent how-to-join page with trial sessions and fees, fixtures and results that any team manager can update, and a sponsors page that gives local businesses visible credit.

Build a website for our rugby club with teams by age group, training times and venues, a how-to-join page with trial dates and fees, fixtures and results that team managers can update themselves, and a sponsors page.

Registration that sorts members and consent

Senior, junior, family, social and playing memberships each carry their own fee, renewals align with the season start, and junior registration includes consent and medical sections. Paid-up status controls booking rights and selection eligibility.

Make a membership system for my football club with senior, junior, family and social categories, season renewals each August, junior registration with parental consent, medical notes and emergency contacts, and a paid-up flag that controls team selection.

Subs the treasurer does not have to chase

Invoice subs per member with family discounts and junior rates, split them into installments set up at registration, and keep match fees, tour costs and kit on separate lines. The treasurer gets one list of who has paid and who owes.

Build a subs system for our cricket club that invoices each member by category with a family discount, offers payment in four installments, adds match fees and tour costs as separate lines, and shows the treasurer who has paid and who owes.

A members' area for fixtures and availability

Members see their subs status, teams and upcoming fixtures, parents manage several children in one account, and every player marks availability by Wednesday so selection takes minutes.

Create a member portal for my hockey club where players and parents see fixtures, subs status and teams, manage several children in one account, and mark their availability for the weekend by Wednesday.

Pitches, coaches and match-day duties

Allocate training slots to pitches and coaches without clashes, stop two fixtures landing on one shared pitch, and publish a fair volunteer rota for referees, bar and tea duties at the start of the season.

Build a scheduling app for my club that allocates training sessions to pitches and coaches without clashes, prevents double-booked fixtures, and runs a season-long volunteer rota for referees, bar and match-day duties.

Tournaments and presentation night

Take tournament entries with team names, age groups and contacts so fixtures can be drawn, sell presentation-night tickets within clubhouse capacity, and sign up volunteers for each event.

Make an events app for my club's summer junior tournament with team entries by age group, a contact per team, volunteer sign-ups for each shift, and presentation night tickets capped at clubhouse capacity.

Numbers for the committee meeting

Compare members by team and age group with last season, show subs collected against outstanding, track how many juniors carry on from one age group to the next, and put pitch hire, bar and event income on the same page.

Build a dashboard for our club committee showing members by team against last season, subs collected versus owed, retention from each age group to the next, and monthly pitch hire, bar and event income.

Junior data and safeguarding

A club holding children's medical details and emergency contacts must restrict who sees them. Ask for roles so only a junior's own coaches and the welfare officer can open their medical notes, never publish contact details for minors, and record parental consent with its date. Track DBS or equivalent safeguarding checks and coaching qualifications with expiry dates, and check what your governing body requires.

Medical notes visible to that team's coaches only
No public contact details for juniors
Expiry reminders for checks and qualifications

Built so the next volunteer can take over

Use role-based logins like treasurer, fixture secretary and team manager rather than one person's account. When someone steps down, the new volunteer gets the role and inherits the lists, the history and the rota, instead of starting a new spreadsheet.

Questions

Can members pay subs online?

Yes, through a payment provider you connect with the club's own account. Mythex builds the invoices, installments and the paid and owed list around it.

Can parents register several children?

Yes. Ask for family accounts where one parent adds each child, with a family discount applied to subs.

Can volunteers update fixtures without the webmaster?

Yes. Give team managers a login that lets them add fixtures and results for their own team only.

Is there an app for members' phones?

The published app works in a phone browser. On Pro, Mythex can also turn it into Android and iPhone apps that open your published app.

Do we need someone technical on the committee?

No. Anyone who can describe how the club works can build and change it by chatting.

Is it free for a small club?

The Free plan needs no card and lets you build and publish. Pro is $25 a month and adds a custom domain, code editing, export and more credits.

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