Promotional Products Software: Logo Proofs, Price Breaks and Company Stores

Mythex builds a promotional products supplier's quotes, proof approvals, company stores and stock tracking from a description of how your orders run. Quotes show price breaks with setup shown once, every proof approval is tied to a specific version with a name and date, and delivery dates count from approval, not from the quote.

Every order hangs on a proof and an event date

Branded pens, bags, drinkware, apparel and gifts for companies, event organisers and schools, with blanks sourced from wholesalers and decorated in-house or by print and embroidery partners. Each order runs through a logo proof, an approval, production and a delivery date that is usually fixed by a trade show or conference. Trade show season and the year-end gifting rush are the peaks. Proofs get approved in an email thread nobody can find when the colour turns out wrong. A supplier needs quotes with price breaks, approvals tied to the exact proof, stalled approvals visible before they threaten the event, and decorated client stock kept apart from blanks.

• Price breaks by quantity with setup shown once
• Decoration methods and their cost impact
• Proof approvals recorded against a version
• Delivery dates counted from approval
• Company stores with allowances per employee
• Blank and decorated stock kept separate

What you can build for promotional products suppliers

Quotes with price breaks and decoration options

Show unit prices at several quantities with screen or digitising setup listed once, compare screen print, embroidery and engraving, offer alternatives when a blank is out of stock, and state that delivery depends on proof approval date.

Build a quote tool for my promotional products business. Each item shows unit price at 50, 100, 250 and 500 with setup (screens or embroidery digitising) charged once, decoration method options with their price, alternative products if the blank is out of stock, and a note that delivery is calculated from proof approval.

Proof approval that settles disputes

Clients approve logo proofs in the portal, and the approval is recorded against that proof version with name and date. They follow order status from proof through production to dispatch, reorder past items with the same artwork, and keep brand assets on file.

Create a client portal for my promo products company where clients approve or reject each proof version (recording approver name, date and version number), see order status from proof to dispatched, reorder past items with the approved artwork, and store logos and colour references.

Company stores with staff allowances

A client's staff order branded items from an approved range with sizes and stock limits, within a budget the client sets per employee. Orders batch up for decoration rather than one at a time.

Build company stores for my promo products clients: each client has its own store with an approved range, apparel sizes, stock limits, and an annual allowance per employee. Orders are batched weekly for decoration and the client is invoiced monthly.

Recurring events on every client

Link clients to their logos, brand colours and past approved proofs, note buyers and approvers separately, and log annual conferences and onboarding intakes so you can call two months before with last year's order and a new idea.

Make a CRM for my promotional products business where each client has buyers and approvers as separate contacts, logo files and colour references, order history, and recurring events with dates. List clients with an event in the next 8 weeks.

Blanks apart from decorated client stock

Track blanks by product, colour and size, decorated stock held for company stores tied to the client who owns it, supplier lead times per product, and thread, ink and transfer film for decoration.

Build inventory for my promo products company with blank stock by product, colour and size, decorated stock held per client for their company store, supplier lead time per product, and decoration consumables with reorder levels.

Orders at risk of missing the event

Orders by stage, those waiting on proof approval and how long, orders at risk of missing their event date, margin by product and decoration method, and repeat versus new client revenue.

Build a dashboard for my promo products business showing orders by stage, proofs waiting for approval over 3 days, orders whose event date is less than production lead time away, and margin by decoration method.

Deposits before blanks

Once an item carries a client's logo, it has no resale value. Take a deposit before ordering blanks for large or custom orders, show setup charges apart from unit costs, charge delivery per destination for split shipments, and issue credit notes for short or misprinted quantities. Card payments need a payment provider account you connect yourself.

• Deposit before blanks are ordered
• Setup charges on their own line
• Delivery per destination

Year-end gifting

Start the gifting campaign in early autumn with a landing page, a short curated range and a firm order-by date. Buyers who leave it late get limited stock and rushed decoration; a clear deadline gives you a production schedule you can actually meet.

Questions

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